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Bakery software that fits the way you work

Bakery software for wholesale bakeries: standing orders, production sheets, allergens, routes and stales credits in one system, for one monthly fee.

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Free data migrationUnlimited usersCustom features included
Wrenfield Bakery
Home
AI review4
Sales
Standing orders
Orders
Invoices
Stales and credits
Production
Production sheets
Formulas
Mixes and bakes
Allergens
Delivery
Routes
Truck loading
Buying
Purchase orders
Ingredient lots
Contacts
Reports
Settings
Dispatch
Search orders, customers, products or lots
Ask AI
Sales / Orders
SO-61842Out for deliveryRoute 3 · stop 5 of 16 · ETA 6:15 AMPrint invoiceTrack route
CustomerPellman's Market #4
Standing orderSTD-0418
DeliveryTue, Nov 10, before 7 AM
RouteRoute 3 · stop 5
TermsNet 30, weekly statement
Standing order STD-0418 · Monday to SaturdayChanges close at noon the day before · this order locked Nov 9 at 12:00 PMLocked at cutoff
Lines5
Production
Delivery
Stales1
Invoice
Margin
ProductAllergensQtyLotStatusPriceAmount
Country sourdough24 oz loafWheat2426314-D1Best by Nov 14Loaded$4.20$100.80
Seeded multigrain24 oz loafWheatSesame1826314-D2Best by Nov 14Loaded$4.40$79.20
Brioche buns8-packWas 24 · changed before cutoffWheatMilkEgg3026314-R1Best by Nov 16Loaded$3.90$117.00
Ciabatta rolls6-packWheat2026314-D1Best by Nov 13Loaded$3.30$66.00
Cinnamon rolls4-packWheatMilkEgg1226314-R2Best by Nov 13Loaded$5.60$67.20
Units 104Sales tax (resale) $0.00Total $430.20
Route 3 · truck 4
D. Okafor · left 4:50 AM · 16 stops
4Brickyard DeliDone 6:02
5Pellman's Market #4ETA 6:15
6Juniper Street CaféETA 6:32
Stales to pull here4 sourdough, 1 multigrain from Nov 7, best by Nov 11 · $21.20 credit
Timeline
AllNotesChangesEmailsAI
Driver · Change · Nov 10, 4:50 AM
Out on Route 3 with 16 stops
Shipping · Change · Nov 10, 4:31 AM
104 of 104 units scanned onto truck 4
Packing · Change · Nov 10, 3:40 AM
Bagged and coded: lots 26314-D1, D2, R1 and R2
Production · Change · Nov 9, 11:52 PM
Seeded multigrain mixed last, sesame clean signed off
Production · Change · Nov 9, 12:00 PM
Locked at the cutoff and added to the production sheet
AI · Change · Nov 9, 10:46 AM
Store's email applied: brioche buns 24 to 30
One order, end to end

Every order in one place,
from standing order to cash

Where this lives today
  • Order spreadsheet
  • Phone and email
  • Paper production sheets
  • Route sheets
  • Stales log
  • QuickBooks
Sales / Orders
SO-60917Closed (paid)Margin locked Nov 9
More ▾
Standing orderSTD-0418
DeliveredOct 6, 6:14 AM
RouteRoute 3 · stop 5
TermsNet 30, weekly statement
Lines5
Production
Delivery
Stales1
Invoice
Margin
Net revenue$408.80$430.20 less $21.40 stales
Margin29.4%36.4% before stales and delivery
Delivered in full104 of 104Signed for at 6:14 AM
Days to pay34Weekly statement, net 30
29.4% after stales and delivery. Every unit went out on Route 3 and was signed for; 5 loaves came back as stales on Oct 9, 5.0% of the order.
RevenueCostMargin $Margin %
Bread and rolls · 5 lines, 104 units$430.20$273.76$156.4436.4%
Country sourdough · 24 × $4.20$100.80$62.88$37.9237.6%
Seeded multigrain · 18 × $4.40$79.20$51.12$28.0835.5%
Brioche buns, 8-pack · 30 × $3.90$117.00$75.60$41.4035.4%
Ciabatta rolls, 6-pack · 20 × $3.30$66.00$41.20$24.8037.6%
Cinnamon rolls, 4-pack · 12 × $5.60$67.20$42.96$24.2436.1%
Stales · 3 sourdough, 2 multigrain, Oct 9
−$21.40$0.00−$21.40—
Delivery · Route 3, 1 of 16 stops
$0.00$14.75−$14.75—
Total$408.80$288.51$120.2929.4%
Cost is standard cost per unit: ingredients, packaging, labor and oven time. Route 3 costs $236 a morning across 16 stops. Sold for resale, so no sales tax.
Timeline
AllNotesChangesEmailsAI
Bookkeeper · Payment · Nov 9
Weekly statement paid
ACH $2,846.30 · 6 deliveries
AI · Email · Oct 10
Weekly statement sent
6 deliveries, 1 stales credit
Driver · Change · Oct 9
Stales pulled and scanned
3 sourdough, 2 multigrain · $21.40 credit
Driver · Change · Oct 6
Delivered and signed at 6:14 AM
104 of 104 units · signed by R. Diaz
Shipping · Change · Oct 6
Loaded on truck 4, Route 3
104 units scanned at 4:31 AM
Packing · Change · Oct 6
Bagged, coded and labeled
Lots 26279-D1, D2, R1, R2
Production · Change · Oct 5
Mixed and baked overnight
Sesame mixed last, clean signed off
Production · Change · Oct 5
Locked at the noon cutoff
On Tuesday's production sheet
AI · Change · Oct 5
Store's change applied
Brioche buns 24 → 30, approved
Sales · Change · Sep 28
Created from standing order
STD-0418 · Mon to Sat, 5 items
AI features

AI does the paperwork.
A person approves it.

AI drafts quotes for new accounts, applies order changes before the cutoff, checks ingredient bills, follows up on invoices and answers questions about your data. Nothing posts or sends until someone at the bakery approves it.

Quotes for new accounts

Turns a café's or store's emailed request into a standing order quote, with the margin on each item.

Wholesale bread for our caféAna Rios, Corbel Coffee
Could you quote 12 sourdough loaves and 4 packs of cinnamon rolls a day, delivered Monday to Saturday before 7 AM?Thanks, Ana
Q-2271 · Corbel CoffeeStarts Mon, Nov 16Drafted by AI
ItemPer dayPrice
Country sourdough 24 oz
37.6% margin · Route 3, before 7 AM
12$4.20
Cinnamon rolls 4-pack
36.1% margin
4$5.60

Order changes

Turns emailed and phoned-in changes into order updates, checked against the cutoff.

SO-61842 · Pellman's #4From the store's email, Nov 9, 10:42 AMDrafted by AI
ItemBrioche buns 8-pk
Qty24 → 30
DeliveryTue, Nov 10
In before the noon cutoff, so it goes on tonight's production sheet. Brioche still fits in 4 mixes.

Bill capture and 3-way match

Checks flour, ingredient and packaging bills against the PO and what you received.

Bill B-3318Prairie Gold Milling · PO-2210Matched by AI
POReceivedBill
Bread flour, 50 lb480480480
Price / bag$18.00—$19.00
$1.00 a bag over the PO, $480.00 in total. Prairie Gold confirmed $18.00 for November.

Collections and disputes

Reads replies to payment reminders and checks short-delivery claims against proof of delivery.

INV-5530 · Halvorsen Hotel$1,862.40 · 15 days lateRead by AI
Nov 5 · Reminder sentYour invoice is 10 days past due.
Nov 9 · Customer replied"Paying $1,815.60 Friday, less 12 packs of buns that came short on Sep 22."
Read by AIRoute 3 shows all 12 packs signed for on Sep 22. Reply drafted with the signed delivery slip.

Ask your data

Ask about stales, margins or lots. Every answer links to the records behind it.

Which customers send back the most stales?
Juniper Street Café14.2%$412
Pellman's Market #18.9%$388
Brickyard Deli7.4%$161
Stale credits Oct 12 – Nov 8, as a share of each customer's deliveries
Built around how your bakery runs

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can stores change tomorrow's order themselves until the noon cutoff?"Built in 2 weeks
"Can the production sheet round up to full mixes and full trays?"Built in 1 week
"Can the bag label print the allergen statement from the formula?"Built in 1 week
"Can holiday orders replace the standing order for just that week?"Built in 2 weeks
Bakery software

Bakery management software for wholesale bakeries

Country Sourdough · formula v4Scaled to Tuesday's orders: 1,320 loaves + 2%
Current version
IngredientBaker's %LbCost / lbCost
Bread flour90.0%1,062.0$0.36$382.32
Whole wheat flour10.0%118.0$0.42$49.56
Water74.0%873.2——
Levain20.0%236.0$0.18$42.48
Sea salt2.2%26.0$0.30$7.80
Dough196.2%2,315.2$482.16
ContainsWheat
Loaves1,3461.72 lb of dough each
Ingredients per loaf$0.36flour at $18.00 a bag

Formulas in baker's percentages, scaled to the day's orders

Every formula is versioned in baker's percentages and scaled to the loaves the orders call for. Allergens follow the formula to the production sheet and the label, and cost per loaf moves with flour prices.

  • Baker's percentages, versioned
  • Scaled to the orders, plus extra for seconds
  • Ingredient cost per loaf at today's prices
Production sheet · Tue, Nov 10Built from 96 orders at the noon cutoff · wheat, then milk and egg, sesame last
Locked at noon
ProductOrdered+2%To makeMixesOvenAllergens
Country sourdough 24 oz1,320261,3466Deck 1Wheat
Ciabatta rolls 6-pk540115512Deck 1Wheat
Brioche buns 8-pk880188984Rack 1WheatMilkEgg
Cinnamon rolls 4-pk30063061Rack 2WheatMilkEgg
Seeded multigrain 24 oz610126223Deck 2WheatSesame
Full clean and swab after the sesame mixes, before Wednesday's sourdough
2 changes after cutoff: Juniper Street Café +12 ciabatta, Halvorsen Hotel +20 brioche. Both fit tonight's mixes.Approve both

A production sheet built from every order at cutoff

At the cutoff, every standing order and change rolls up into one sheet: what to make, how many mixes and which oven. Products are mixed in allergen order, sesame last, with the clean on the sheet.

  • Standing orders and changes by customer
  • Mixes and ovens for every product
  • Late changes held for approval
Mix sheetMix room · Spiral mixer 2Teresa V.TV
Allergen training current · in at 5:30 PMMix M-0857Seeded multigrain v3 · mix 2 of 3
Elapsed0:11
Weighed3 of 6
Lot SB-0927 · Seed blendSesame, flax, sunflower · COA on file · scanned
Floor scale30.5 lb
Formula target30.4 lb ± 0.3In range
FlourWaterLevainSeed blendHoneySalt
Lots on hold, out of date or not in this formula can't be scanned in.Confirm weight

Mix room tablets that check every lot

Mixers sign in with a PIN and scan each ingredient lot as they weigh it. A lot on hold, out of date or not in the formula can't go in the mix, and every lot lands on the batch record.

  • Allergen training checked at sign-in
  • Weights checked against the formula
  • Lot code and best-by date printed at packing
Route 3 · Tue, Nov 10Truck 4 · D. Okafor · 16 stops, out 4:50 AM, back by 10:30
6:10 AM
Delivered so far296 units4 of 16 stops, none short
Stales pulled9 units$35.30 credited
On time4 of 4Every stop signed for
StopCustomerTimeDeliveredStalesCredit
1Rosewell Café5:12 AM482$6.60
2Pellman's Market #15:34 AM1126$25.40
3Halvorsen Hotel5:51 AM960$0.00
4Brickyard Deli6:02 AM401$3.30
5Pellman's Market #4ETA 6:151045 to pull$21.20
6Juniper Street CaféETA 6:3236——
Stales are scanned at the shelf, and the credit lands on that store's next invoice.

Every stop delivered in full, every stale credited

Trucks are loaded by scan, so nothing leaves short. Drivers get the stop order and the stales to pull, and each credit posts to that customer's invoice.

  • Truck loading by scan, by route
  • Proof of delivery at every stop
  • Stales and credits by customer
Included

Everything a wholesale bakery needs, included

One system, no add-on modules to buy.

Sell

  • Standing orders by customer and day
  • Order changes and cutoffs
  • Price lists by customer
  • Invoices, statements and stales credits
  • Customer ordering portal

Make

  • Formulas in baker's percentages
  • Production sheets by mix and oven
  • Mix room tablets with lot scanning
  • Allergens, cleans and swabs
  • Cost per loaf and margin per order

Deliver

  • Routes and stop order
  • Truck loading by scan
  • Proof of delivery
  • Stales pickup and credits

Buy and stock

  • Ingredient and packaging POs
  • Lots, COAs and best-by dates
  • Lot tracing and mock recalls
  • Ingredient planning from orders

Money and data

  • QuickBooks and Xero sync
  • Reports and Ask your data
Pricing

How pricing works

How pricing works

One monthly fee plus a one‑time setup, quoted after we've seen how you work.

  • Unlimited users, including mixers, bakers and drivers
  • Hosting, data migration, AI features and support included
  • Changes included, not billed as change orders
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Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
1,000+products built
10M+users
$1B+in transactions
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Tell us how you take orders, bake and deliver.After the call, we'll build a demo of your bakery ERP set up around it.

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