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Brewery software that fits the way you work

Brewery software for production breweries: brew sheets, tank board, packaging runs, kegs and distributor depletions in one system, for one monthly fee.

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Kettlewick Brewing
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Tank board
Recipes
Packaging
Buying
Malt and hops
Purchase orders
Bills
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Lots
Counts
Excise and TTB
Contacts
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Settings
Head brewer
Search batches, tanks or kegs
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Production / Batches
Batch 1482CrashingDay 8 · Lantern Hill IPA · 7.0% ABVPrint brew sheetLog reading
RecipeLantern Hill IPA v9
BrewedNov 2 · 2 turns
Volume60.5 bbl
YeastHouse ale · gen 6
PackagingNov 13
✓BrewhouseNov 2 · 2 turns
2FV-6 · 60 bblCrashing to 34 °F
3BT-2 · 60 bblFree Nov 11
4Cans and kegsNov 13
Steps8
Readings17
Lots8
QA
Packaging
Cost
StepStep and vesselDateTargetActualStatus
1
Brew turn 1
Brewhouse · mash 152 °F
Nov 230.0 bbl · 15.8 °P30.5 bbl · 15.9 °PDone
2
Brew turn 2
Brewhouse · knock out to FV-6
Nov 230.0 bbl · 15.8 °P30.0 bbl · 15.7 °PDone
3
Ferment
FV-6 · 67 °F, rise to 70 °F
Nov 3–92.8–3.2 °P2.9 °PDone
4
Dry hop
FV-6 · Citra and Mosaic, last year's crop
Nov 6120 lb120 lbDone
5
Diacetyl checkQA sign-off
Lab · forced VDK test
Nov 9PassPassDone
6
Crash, harvest yeast
FV-6 · yeast to batch 1484
Nov 9–1134 °F41 °FIn progress
7
Transfer to brite
FV-6 to BT-2
Nov 1257.5 bbl—Scheduled
8
Carbonate and package
BT-2 · 2.6 vol · cans and kegs
Nov 13456 cs, 66 kegs—Scheduled
Fermentation · FV-6Day 8 · crashing to 34 °F
Gravity °PTemp °F
OG15.8 °PNow2.9 °PABV7.0%Temp41 °F
Timeline
AllNotesChangesEmailsAI
Cellar · Change · Nov 9, 4:10 PM
Crash to 34 °F started; yeast harvest for batch 1484 set for Nov 11
QA · Change · Nov 9, 3:40 PM
Forced diacetyl test passed at 2.9 °P, two days stable
Cellar · Change · Nov 6, 9:15 AM
Dry hopped 60 lb Citra lot H-2611 and 60 lb Mosaic lot H-2604
Brewer · Change · Nov 2, 5:48 PM
Turn 2 knocked out: 60.5 bbl in FV-6 at 15.8 °P, yeast pitched
AI · Change · Oct 28, 9:10 AM
Brew planned from depletions: Lantern Hill cans at 3 weeks of supply
One batch, end to end

Every batch in one place,
from brew day to cost per barrel

Where this lives today
  • Paper brew sheets
  • Whiteboard tank board
  • Cellar log spreadsheet
  • Keg tracking app
  • Distributor portals
  • QuickBooks
Production / Batches
Batch 1468Closed (costed)Cost locked Oct 23
More ▾
Brewed60.5 bbl · 2 turns
TanksFV-2, BT-1
PackagedOct 16
Sold toBrookline, Harbor Ridge
Steps8
Readings17
Lots8
QA
Packaging
Cost
Actual cost$11,463.62est $11,409.59
Cost per barrel$208.66est $203.38
Margin41.4%est 43.0%, distributor prices
Yield90.8%est 92.7% · 54.94 of 60.5 bbl
Up $5.28 a barrel: FV-2 left about 1.2 bbl more behind on the dry hop than planned, so the canning run made 440 cases instead of 456, and a seamer jam added 4 hours.
EstimatedActualVariance $Qty est / actual
Ingredients$4,636.00$4,636.00$0.004,111 / 4,111 lb
Malt · 2-row, Vienna, Crystal 15$2,310.00$2,310.00$0.003,900 / 3,900 lb
Hops · Columbus, Citra, Mosaic$2,262.00$2,262.00$0.00195 / 195 lb
Water salts and nutrient$64.00$64.00$0.0016 / 16 lb
Packaging
Cans, carriers, trays and keg caps
$2,188.42$2,133.70−$54.72456 / 440 cs
Labor
Brewing, cellar, canning, kegging · $30/h
$1,500.00$1,620.00+$120.0050.0 / 54.0 h
Overhead
Utilities, CO2, CIP and lab · $42/bbl brewed
$2,541.00$2,541.00$0.0060.5 / 60.5 bbl
Excise
Federal $3.50 + state $6.20 per bbl
$544.17$532.92−$11.2556.10 / 54.94 bbl
Total$11,409.59$11,463.62+$54.03—
Margin at distributor prices: $27.60 a case of 24 × 12 oz, $158 a ½ bbl, $58 a ⅙ bbl. Kegs are returnable, so only caps and collars are costed. Variance = actual − estimated.
Timeline
AllNotesChangesEmailsAI
Head brewer · Change · Oct 23
Batch closed, cost locked
$208.66/bbl vs $203.38 est
Shipping · Change · Oct 22
Harbor Ridge picked up the rest
200 cs, 12 ½, 12 ⅙ · kegs scanned out
Bookkeeper · Change · Oct 19
INV-3336 sent to Brookline
$12,720.00 with keg deposits · due Nov 18
Shipping · Change · Oct 19
Brookline picked up PO BB-55604
240 cs, 24 ½, 18 ⅙ · kegs scanned out
Packaging · Change · Oct 16
Packaged from BT-1
440 cs, 36 ½, 30 ⅙ · 54.94 bbl
Cellar · Change · Oct 15
Transferred FV-2 to BT-1
56.3 bbl · 1.2 bbl short of plan
QA · Change · Oct 12
Diacetyl check passed
2.9 °P, two days stable
Cellar · Change · Oct 9
Dry hopped with 120 lb
Citra H-2573, Mosaic H-2566 · last year's crop
Brewer · Change · Oct 5
Brewed in 2 turns into FV-2
60.5 bbl at 15.8 °P
AI · Change · Sep 30
Brew planned from depletions
Lantern Hill at 3 weeks of supply
AI features

AI does the paperwork.
A person approves it.

AI drafts account pricing and distributor orders, checks malt and hop bills, follows up on invoices and keg credits, and answers questions about your data. Nothing posts or sends until someone at the brewery approves it.

Account pricing

Turns an emailed request from a bar or shop into a quote at your self-distribution prices, with keg deposits.

Pricing for our tap listMarisol Vega, Quarry Street Tavern
Could you send pricing on 2 halves of Lantern Hill and 5 cases of Halfmoon Pils? We'd like them on the Nov 17 delivery.Thanks, Marisol
Q-0391 · Quarry Street TavernDelivery Tue, Nov 17Drafted by AI
ItemQtyPrice
Lantern Hill IPA ½ bbl
+ $30 deposit per keg
2$205.00
Halfmoon Pils 24 × 12 oz
Self-distribution price
5$34.50

Distributor orders

Turns emailed distributor POs into orders, with packaged stock and upcoming packaging runs checked.

SO-2207 · BrooklineFrom emailed PO BB-55821Drafted by AI
BeerLantern Hill IPA
Qty240 cs · 42 kegs
PickupNov 16
Lantern Hill cans are sold out until batch 1482 packages 456 cases and 66 kegs on Nov 13. Allocate this order to it for the Nov 16 pickup.

Bill capture and 3-way match

Checks malt, hop and packaging bills against the PO, your contracts and what you received.

Bill NH-4471Northbend Hop Co. · PO-1290Matched by AI
POReceivedBill
Citra, new crop (lb)440440440
Price / lb$12.40—$13.10
$0.70/lb over the new-crop contract price, $308.00 in total. The PO matches the contract.

Collections and keg credits

Reads replies to payment reminders and matches keg returns to deposit credits.

INV-3318 · Brookline Beverage$14,280 · 9 days lateRead by AI
Nov 9 · Reminder sentYour invoice is 8 days past due.
Nov 10 · Distributor replied"Paying $13,920 on Nov 13, less deposits on the 12 kegs we returned Nov 2."
Read by AI12 kegs scanned in Nov 2 match: $360 credit drafted. Reminders paused until Nov 13.

Ask your data

Ask about kegs, tanks, depletions or margins. Every answer links to the records behind it.

Who has had our kegs the longest?
Brookline Beverage64 kegs$9,280
Harbor Ridge38 kegs$5,510
Self-distributed accounts32 kegs$4,640
Kegs out more than 90 days, at $145 each to replace
Built around how your brewery runs

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can taproom pints and crowlers from our POS post as removals on the excise report?"Built in 2 weeks
"Can a high dissolved oxygen reading in the brite tank hold the packaging run?"Built in 1 week
"Can contract brewing clients see their batches and get billed for tank days?"Built in 3 weeks
"Can we get a warning before a beer ships to a state where its label isn't registered?"Built in 1 week
Brewery management software

Built for the way production breweries work

Lantern Hill IPA · recipe v9
Scaled to batch 1482 · 2 turns, 60.5 bbl into FV-6
Current version
IngredientCrop / lotLbCost / lbCost
2-row pale maltM-22913,400$0.56$1,904.00
Vienna maltM-2288300$0.78$234.00
Crystal 15M-2270200$0.86$172.00
Columbus · bitteringLast year · H-259015$6.80$102.00
Citra · whirlpool, dry hopLast year · H-261190$12.40$1,116.00
Mosaic · whirlpool, dry hopLast year · H-260490$11.60$1,044.00
Water salts, nutrient—16$4.00$64.00
Batch · 60.5 bbl4,111$4,636.00
TargetsOG 15.8 °P65 IBU7.0% ABV
Ingredients per bbl$82.64at 56.1 bbl packaged
Hops3.2 lb/bbl2 lb/bbl in the dry hop

Recipes scaled to your brewhouse, with cost per barrel

Every recipe is versioned, then scaled to the turns in each batch. Brew sheets pull malt and hop lots by crop year, and cost per barrel moves when malt and hop prices do.

  • Recipe versions with gravity, IBU and ABV targets
  • Double and triple batches across turns
  • Cost per barrel at today's malt and hop prices
Tank board · Nov 9–21
5 of 8 fermenters and both brite tanks
This week
FermentingIn britePlanned brewCIPWaitingNow
Nov 9Nov 11Nov 13Nov 15Nov 17Nov 19Nov 21
FV-3Day 14 · 33 °F
1479 Amber1484 Lantern Hill
FV-4Day 12 · 4.2 °P
1480 Snowline Winter AleWaiting1488 Amber
FV-5Day 11 · 2.4 °P
1481 Halfmoon Pils1489 Pils
FV-6Day 8 · 41 °F
1482 Lantern Hill1486 Mill Race Hazy
FV-7Day 7 · 2.9 °P
1483 Lantern Hill1487 Lantern Hill
BT-1Canning today
1477 Hazy14791483 Lantern Hill1480 Snowline
BT-22.6 vol · 32 °F
1476 Pils14821481 Pils
1480 Snowline is ready Nov 16, but both brites are full until Nov 18. It waits in FV-4, so brew 1488 moves from Nov 17 to Nov 19.

A tank board that shows the bottleneck coming

See every fermenter and brite tank by day: what's in it, when it transfers and when it's cleaned. If a beer will be ready before a brite is free, you see it before brew day, not on transfer day.

  • Fermenters, brites and CIP by day
  • Gravity and temperature readings on every tank
  • Brew days planned around tank space
Kegs · 1,840 owned
½ bbl and ⅙ bbl, scanned at filling, pickup and return
Nov 10
At distributors1,0462 distributorsAt accounts21241 self-distributedAt the brewery582268 full · 314 emptyOut 90+ days134$19,430 to replace
HolderTypeOut nowBack in Oct90+ daysDeposits
Brookline BeverageDistributor61241864$18,360
Harbor RidgeDistributor43429638$13,020
41 accountsSelf-distributed21215132$6,360
Total1,258865134$37,740
Nov 13 packaging needs 66 kegs; 118 are cleanSchedule pickups

Every keg, where it is and who has it

Kegs are scanned when they're filled, picked up and returned. Deposits follow each keg onto the invoice and back off it, and kegs out too long are flagged by distributor and account.

  • Keg scans at filling, pickup and return
  • Deposits charged and credited on invoices
  • Kegs out 90+ days, by distributor
Brewer's Report of Operations · October
Figures from brewing, packaging, loss and shipping records
Balances
BarrelsIn the cellarPackaged
On hand Oct 1742.0318.6
Brewed+1,089.0—
Packaged−1,008.4+1,008.4
Removed taxpaid—−1,021.7
Losses, with reasons−61.3−2.1
On hand Oct 31761.3303.2
Taxable removals1,021.7 bbl10,184 bbl this yearFederal excise$3,575.95$3.50/bbl reduced rateState excise$6,334.54$6.20/bbl
Matches the Oct 31 tank and cooler countExport figures

The records your TTB reports and excise need

Brewing, packaging, losses and removals are recorded as they happen, so the figures for your Brewer's Report of Operations and excise return come straight from them, and both columns have to balance.

  • Cellar and packaged barrels, monthly or quarterly
  • Taxable removals at federal and state rates
  • Every loss recorded with a reason
Included

Everything a production brewery needs, included

One system, no add-on modules to buy.

Sell

  • Distributor and self-distribution orders
  • Price lists and account pricing
  • Depletions by distributor
  • Pickups and deliveries with lot codes
  • Invoices, keg deposits and payments

Brew

  • Versioned recipes and brew sheets
  • Tank board for fermenters and brites
  • Gravity, temperature and QA readings
  • Packaging runs for cans and kegs
  • Batch costing per barrel

Buy and stock

  • Malt, hop and packaging POs
  • Hop contracts and lots by crop year
  • Keg tracking by barcode
  • Brewery inventory: malt, hops, packaging and cooler counts
  • Material planning from the brew plan

Money and data

  • Excise and TTB report records
  • QuickBooks and Xero sync
  • Reports and Ask your data
Pricing

How pricing works

How pricing works

One monthly fee plus a one‑time setup, quoted after we've seen how you work.

  • Unlimited users, including the brewhouse and cellar
  • Hosting, data migration, AI features and support included
  • Changes included, not billed as change orders
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Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
1,000+products built
10M+users
$1B+in transactions
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Get a demo built for your brewery

Tell us how you brew, package and sell your beer.After the call, we'll build a demo set up around it.

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