FullPlanGet a demo

Produce grower software that fits the way you work

Grower software for produce growers who pack and ship: harvest, packouts by grade, cooler inventory, PTI labels and grower pools in one system, for one monthly fee.

Get a demo
Free data migrationUnlimited usersCustom features included
WestmereGreenhouses
Home
AI review3
Sales
Orders
Price lists
Invoices
Payments
Growing
Houses and crops
Harvest and crews
Partner growers
Packhouse
Lots
Pack line
Pallets
Coolers
Buying
Packaging
Purchase orders
Contacts
Reports
Settings
Packhouse manager
Search lots, pallets, orders or scan a label
Ask AI
Packhouse / Lots
H3-26314Shipping7 of 15 pallets outPrint pallet tagsTrace lot
CropBeefsteak tomatoes
GreenhouseHouse 3 · bays 1–12
HarvestedNov 10 · crew B
Harvest weight18,920 lb · 86 carts
CoolerCooler 1 · 55 °F
No. 1 packout88.8%16,800 of 18,920 lbNo. 1 XL15 lb400 cs6,000 lb · 31.7%No. 1 L15 lb480 cs7,200 lb · 38.1%No. 1 M15 lb240 cs3,600 lb · 19.0%No. 225 lb56 cs1,400 lb · 7.4%Cullscompost720 lb3.8%
Steps5
Packout
Pallets15
Orders3
Trace
Cost
StepStep and placeTimeQuantityResultStatus
1
Harvest
House 3, bays 1–12 · crew B · 86 carts
6:00–11:30 AM18,920 lb—Done
2
Cool and hold
Cooler 1 · held at 55 °F, never colder
12:10 PM18,920 lb—Done
3
Grade, size and packQA checks
Pack line 2 · 15 lb and 25 lb cases
12:30–2:10 PM1,176 cs88.8% No. 1Done
4
Palletize and tag
PTI case labels · pallets P-6201 to P-6215
2:20 PM15 pallets—Done
5
Ship
Fairhaven today · Delmont, Coastway Nov 11
2:30 PM7 of 15 pallets—In progress
PTI case labelPack line 2 · 1,176 printed for this lot
Westmere GreenhousesBeefsteak tomatoesNo. 1 L · 15 lb (6.8 kg)8188(01) 10850012345678 (10) H3-26314Packed Nov 10 · Product of USA
GTIN and lot on every case
Timeline
AllNotesChangesEmailsAI
Shipping · Change · Nov 10, 2:30 PM
7 pallets out to Fairhaven Foods DC 2, reefer set to 55 °F
Packhouse · Change · Nov 10, 2:20 PM
15 pallet tags printed for lot H3-26314
QA · Change · Nov 10, 1:05 PM
Hourly checks passed: case weight, size, color, labels
Cooler · Change · Nov 10, 12:10 PM
Into Cooler 1, held at 55 °F
Harvest · Change · Nov 10, 11:30 AM
Harvest closed: 86 carts from bays 1–12, crew B
AI · Change · Nov 10, 7:15 AM
Today's price list drafted and approved: L $19.00, XL $21.50
One lot, end to end

Every lot in one place,
from harvest to margin

Where this lives today
  • Harvest tally sheets
  • Packout spreadsheet
  • Label printer software
  • Cooler whiteboard
  • Price sheet emails
  • QuickBooks
Packhouse / Lots
H3-26279Closed (costed)Cost locked Oct 8
More ▾
GreenhouseHouse 3 · bays 1–12
HarvestedOct 6 · crew A
Packed1,176 cs · 15 pallets
Customers3
Steps5
Packout
Pallets15
Orders3
Trace
Cost
Actual cost$17,470.40est $17,204.10
Margin24.3%est 24.7% · $23,092 in sales
No. 1 packout89.4%est 91.0%
Cost per 15 lb case$14.40est $14.39
Margin 24.3%, not 24.7%: 300 lb more fruit cost more to grow and pick, and packout was 89.4% No. 1, not 91.0%.
EstimatedActualVariance $Qty est / actual
Growing cost
House 3 at $0.70 a pound
$12,950.00$13,160.00+$210.0018,500 / 18,800 lb
Harvest labor · crew A, $22/h
$1,100.00$1,122.00+$22.0050.0 / 51.0 h
Packing materials
Cases, PTI labels, pallets and wrap
$1,440.90$1,453.20+$12.301,166 / 1,176 cs
Packing labor
Pack line 2 · $20/h
$1,480.00$1,500.00+$20.0074.0 / 75.0 h
Cooling and storage · $0.20 a case
$233.20$235.20+$2.001,166 / 1,176 cs
Total$17,204.10$17,470.40+$266.30—
Margin at the prices on 3 orders: Fairhaven's weekly contract and the Oct 6 list for Delmont and Coastway. Variance = actual − estimated.
Timeline
AllNotesChangesEmailsAI
Bookkeeper · Payment · Nov 5
Fairhaven paid INV-7712
ACH $11,440.00
AI · Change · Nov 3
Mock recall run in 4 minutes
1,176 of 1,176 cases found
Packhouse manager · Change · Oct 8
Lot closed, cost locked
$17,470 actual vs $17,204 est
Shipping · Change · Oct 7
8 pallets to Delmont and Coastway
Lot code on every case and pallet
Shipping · Change · Oct 6
7 pallets to Fairhaven DC 2
PO FF-87930 · reefer at 55 °F
Packhouse · Change · Oct 6
1,176 cases packed, 15 pallets tagged
89.4% No. 1 packout
Cooler · Change · Oct 6
Held in Cooler 1 at 55 °F
Cooling record kept for the lot
Harvest · Change · Oct 6
18,800 lb harvested in House 3
85 carts, crew A, bays 1–12
AI · Change · Oct 6
Price list drafted and approved
XL $21.75 · L $20.75 · M $16.50
Sales · Change · Oct 5
Fairhaven PO FF-87930 in
560 cs of XL and L at contract prices
AI features

AI does the paperwork.
A person approves it.

AI drafts quotes and orders from buyers' emails, checks packaging bills, follows up on invoices and answers questions about your data. Nothing posts or sends until someone on the sales desk or in the office approves it.

Quote drafting

Turns a buyer's emailed request into a quote at today's prices, from the pallets in your coolers.

Beefsteaks for WednesdayLuis Ortega, Delmont Produce
What can you do on 2 pallets of XL and 3 of mediums for Wednesday pickup? Any No. 2s?Thanks, Luis
Q-3307 · Delmont ProducePickup Wed, Nov 11Drafted by AI
PackCasesPrice / cs
No. 1 XL 15 lb
Lot H3-26314 · 2 pallets
160$21.50
No. 1 M 15 lb
Lot H3-26314 · 3 pallets
240$15.50
No. 2 25 lb
Lot H3-26314 · 1 pallet
56$14.00

Order intake

Turns emailed and EDI purchase orders into orders, checked against contract prices and stock.

SO-9921 · Fairhaven FoodsFrom PO FF-88214Drafted by AI
PacksXL and L 15 lb
Qty560 cs · 7 pallets
ShipNov 10, DC 2
The PO has L at $19.00, but this week's contract price is $18.50. Drafted at the contract price, $160.00 less. Confirm with Fairhaven?

Bill capture and 3-way match

Checks case, label and pallet bills against the PO and what you received.

Bill B-5520Ridgefold Packaging · PO-4410Matched by AI
POReceivedBill
15 lb cases6,0005,6006,000
Price / case$1.05—$1.05
Billed for 6,000 cases, but 5,600 came in on Nov 3. 400 short, $420.00 at $1.05.

Collections and claims

Reads replies to payment reminders and checks quality claims against your records.

INV-7614 · Coastway$6,080.00 · 14 days lateRead by AI
Nov 5 · Reminder sentYour invoice is 9 days past due.
Nov 9 · Customer replied"Paying $5,624 Friday. 24 cases of L were soft on arrival Oct 14."
Read by AINo rejection or inspection on file for Oct 14. Reply drafted asking for the USDA inspection certificate, with the signed receipt.

Ask your data

Ask about packouts, prices or lots. Every answer links to the records behind it.

Where did we lose the most No. 1 fruit this month?
House 3 beefsteakcracking6,840 lb
House 5 TOVsoft clusters3,560 lb
House 1 miniscurved2,110 lb
No. 2 and culls above plan, Nov 1–9, by house and crop
Built around how you grow and pack

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can the optical grader's size counts post straight into the packout?"Built in 3 weeks
"Can we pay harvest crews piece rate from the carts they log?"Built in 2 weeks
"Can the sales desk see next week's harvest estimate by house and size?"Built in 2 weeks
"Can pallet tags print in each retail chain's own label format?"Built in 1 week
Grower software

Built for the way growers and packers work

Pack lineLine 2 · check weigherRosa M.RM
Packer · in at 12:20 PMH3-26314Beefsteak No. 1 L · 15 lb case
Cases packed412 / 480Pallets5 / 6
Lot H3-26314 · House 3, bays 1–12Harvested Nov 10 · crew B · from the cart tags
Check weight15.3 lb
Pack spec15.0 lb minIn range
XLLMNo. 2Labels only print for the lot open on this line and for packs on today's orders.Print pallet tag

Packout by grade and size, right from the pack line

Packers sign in on the line and scan the cart tags, so every case is tied to the lot on the line. Check weights, cases and pallets count up as they pack, and the packout is ready when the line stops.

  • Cases and pallets by grade, size and pack
  • Check weights against the pack spec
  • Case labels and pallet tags from the lot
Pallets in the coolers
Coolers 1 and 2 · held at 55 °F
Nov 10, 2:40 PM
Pallets on hand268 from today's lot
Sold, waiting to ship19Ship Nov 11
Unsold7Oldest packed Nov 7
PalletLotPackCasesPackedOrderStatus
P-6208H3-26314No. 1 XL 15 lb80Nov 10DelmontShips Nov 11
P-6210H3-26314No. 1 M 15 lb80Nov 10DelmontShips Nov 11
P-6214H3-26314No. 1 L 15 lb80Nov 10CoastwayShips Nov 11
P-6188H5-26312TOV 11 lb90Nov 8—Unsold, 2 days
P-6179H3-26311No. 2 25 lb56Nov 7—Unsold, 3 days
2 pallets have been unsold for 2 days or more.Draft offers

Every pallet in every cooler, by lot and age

Greenhouse inventory by pallet: which lot, which pack, which cooler, how long it has been there and which order it's on. Unsold pallets get flagged before they age.

  • Pallets by cooler, lot and pack
  • Sold, waiting to ship, or unsold
  • Days in the cooler on every pallet
Pool settlement · Hollin Ridge Farms
Bell peppers, field block 4 · pool week Oct 26–Nov 1
Pool closed
GradeCasesPool priceSales
XL 25 lb1,200$22.40$26,880.00
L 25 lb900$19.80$17,820.00
No. 2 25 lb300$12.60$3,780.00
Total2,400$20.20$48,480.00
Return per case$13.48of $20.20 pool price
PaidNov 9Statement on the grower portal
Grower statement
Pool salesNet of customer deductions$48,480.00
Selling commission10% of sales−$4,848.00
Packing$4.50 a case−$10,800.00
Cooling$0.20 a case−$480.00
Grower return$32,352.00

Daily prices that flow into grower pools

Post a price list every morning, with contract prices for the chains that have them. Partner growers' fruit is pooled by week and grade, and each grower gets a statement with the pool price and every charge.

  • Daily list and weekly contract prices
  • Pool prices by week and grade, net of deductions
  • Grower statements with packing and selling charges
Mock recall · lot H3-26279
Run Nov 3 · House 3, bays 1–12 · harvested Oct 6 by crew A
Traced in 4 min
Harvested18,800 lb85 carts, crew A
Packed1,176 cs15 pallets
Shipped1,176 cs3 customers
In our coolers0 csAll shipped
PalletsPacksCasesShipped toDate
P-5841 to 5847XL 240 · L 320560Fairhaven Foods, DC 2Oct 6
P-5848 to 5854XL 240 · M 240 · No. 2 56536Delmont ProduceOct 7
P-5855L 8080Coastway FoodserviceOct 7
Back to the greenhouse:House 3, bays 1–12 · crew A · spray and cooling records attached
Every case accounted forDraft customer noticesExport spreadsheet

Trace any lot to every case in minutes

Follow a lot from the greenhouse bay to every pallet and customer, or back from a case label to the harvest crew. It keeps the traceability lot codes and the harvest, cooling, packing and shipping records the FSMA 204 traceability rule asks for.

  • Forward to every pallet and customer
  • Back to the house, bay or block, crew and spray records
  • A sortable spreadsheet ready to send
Included

Everything a grower and packer needs, included

One system, no add-on modules to buy.

Sell

  • Orders from retailers, wholesalers and foodservice
  • Daily price lists and contract prices
  • Shipping with pallet and lot records
  • Invoices, deductions and payments
  • Customer portal

Grow and pack

  • Greenhouse management by house, bay or block
  • Harvest by crew, cart or bin
  • Cooling and food safety records
  • Records for GAP and PrimusGFS audits
  • Packouts by grade and size
  • Pack line tablets and check weights

Stock and trace

  • Pallet inventory by cooler
  • PTI case labels and pallet tags
  • Lot tracing and mock recalls
  • Packaging POs
  • Grower pools and settlements

Money and data

  • QuickBooks and Xero sync
  • Lot costing and margin
  • Reports and Ask your data
Pricing

How pricing works

How pricing works

One monthly fee plus a one‑time setup, quoted after we've seen how you work.

  • Unlimited users, including harvest crews and the pack line
  • Hosting, data migration, AI features and support included
  • Changes included, not billed as change orders
Get a demo
Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
1,000+products built
10M+users
$1B+in transactions
Get started

Get a demo built for your operation

Tell us how you grow, pack, sell and ship.After the call, we'll build a demo set up around it.

Get a demo