FullPlanGet a demo

Winery software that fits the way you work

Winery software for wineries that make and distribute: harvest, cellar work, blends, bottling, depletions and TTB reports in one system, for one monthly fee.

Get a demo
Free data migrationUnlimited usersCustom features included
Quillan Ridge Winery
Home
AI review3
Sales
Distributor orders
Allocations
Invoices
Depletions
Cellar
Lots
Work orders
Tanks and barrels
Bottling runs
Lab
Harvest
Weigh tags
Grower contracts
Stock
Dry goods
Case goods
Contacts
Reports
Settings
Winemaker
Search lots, tanks, barrels or weigh tags
Ask AI
Cellar / Lots
25CS-PRBottled1,514 cs in bondPrint case labelsNew order
WineCabernet Sauvignon
AppellationPaso Robles
Bottled2,074 cs · Oct 27
In bond1,514 cs
Alcohol14.5% · not over 16%
Bottling runBR-2611
VarietyCabernet Sauvignon83.0%Merlot11.0%Petit Verdot6.0%Varietal, min 75%
VintageLast year's99.0%Year before (topping)1.0%Vintage, min 95%
AppellationPaso Robles100%AVA, min 85%
Work orders7
Composition
Vessels
Lab12
Dry goods
Cost
StepWork order and vesselsDateVolumeLossStatus
1
Harvest and weigh tags
4 blocks · 9 weigh tags · 24.8 °Brix avg
Oct 14, last year34.4 t—Done
2
Crush, ferment and press
Tanks T-12, T-14, T-15, T-16 · 159 gal/t
Oct 30, last year5,470 gal—Done
3
ML and barrel down
89 barrels · 22 new French oak
Dec 4, last year5,310 gal160 galDone
4
Age and top
Barrel room 2 · topped with 50 gal older Cab
Oct 205,174 gal186 galDone
5
Rack and blend
4 lots from 89 barrels into Tank T-20
Oct 225,000 gal174 galDone
6
Pre-bottling panelWinemaker sign-off
Free SO2 34 ppm · VA 0.52 g/L
Oct 245,000 gal—Done
7
Bottling run BR-2611
Coastline Mobile Bottling · 2,080 cs planned
Oct 272,074 cs69 galDone
Bottling run BR-2611
Coastline Mobile Bottling · Oct 27
2,074of 2,080 cases6 short of plan
Dry goodsLotUsed
Glass750 ml Bordeaux, greenVG-261124,924
CorksNatural, 49 mmNC-118724,918
CapsulesTin, burgundyCP-093224,904
LabelsRev C · COLA on fileLB-041924,928
First-hour checks passed
Timeline
AllNotesChangesEmailsAI
AI · Change · Nov 9, 4:10 PM
October TTB report drafted with the 4,931 gal bottled from this lot
Shipping · Change · Nov 5, 9:30 AM
560 cases removed taxpaid to 4 distributors; 1,514 still in bond
Winemaker · Change · Oct 30, 11:00 AM
Lot closed and cost locked at $91.59 a case
Bottling · Change · Oct 27, 3:10 PM
2,074 of 2,080 cases off the line, 36 bottles rejected
Lab · Change · Oct 27, 8:05 AM
First-hour checks passed: fill height, DO 0.6 mg/L, cork depth
One lot, end to end

Every lot in one place,
from harvest to cost per case

Where this lives today
  • Weigh tag book
  • Cellar whiteboard
  • Blend spreadsheet
  • TTB report worksheet
  • Distributor emails
  • QuickBooks
Cellar / Lots
25CS-PRClosed (costed)Cost locked Oct 30
More ▾
AppellationPaso Robles
Bottled2,074 cases
Bottling runBR-2611
Tax classNot over 16%
Work orders7
Composition
Vessels
Lab12
Dry goods
Cost
Actual cost$189,966.44budget $189,052.80
Cost per case$91.59budget $90.89
Margin49.1%budget 49.5% at $180/cs
Yield60.3 cs/tbudget 60.5 · 2,074 of 2,080
Over by $913.64, mostly 24 extra cellar hours at pressing and racking. The bottling run came in 6 cases under plan, so cost per case is $91.59, not $90.89.
BudgetActualVariance $Qty budget / actual
Grapes · Blocks 4, 6, 2 and Alder Flat
$79,000.00$79,000.00$0.0034.4 / 34.4 t
Topping wine · older Cabernet, $14.20/gal
$568.00$710.00+$142.0040 / 50 gal
Barrels · 12 months at $240 a barrel-year
$21,360.00$21,360.00$0.0089 / 89 bbl
Cellar labor at $32/h, additions and lab
$13,120.00$14,030.00+$910.00360 / 384 h
Bottling · dry goods and mobile line
$59,404.80$59,311.44−$93.362,080 / 2,074 cs
Winery overhead · $7.50/cs
$15,600.00$15,555.00−$45.002,080 / 2,074 cs
Total$189,052.80$189,966.44+$913.64—
Margin at the $180.00 FOB case price to distributors. Bottling: dry goods at $25.16 a case plus 36 rejected bottles, and the mobile line at $3.40 a case. Variance = actual − budget.
Timeline
AllNotesChangesEmailsAI
AI · Change · Nov 9
October TTB 5120.17 drafted
Bottled 4,931 gal from 25CS-PR
Shipping · Change · Nov 5
560 cs to 4 distributors
Removed taxpaid from bond
Winemaker · Change · Oct 30
Lot closed, cost locked
$91.59 a case vs $90.89 budget
Bottling · Change · Oct 27
2,074 cases bottled on BR-2611
4,931 gal · 69 gal bottling loss
Winemaker · Change · Oct 24
Pre-bottling panel signed off
Free SO2 34 ppm · VA 0.52 g/L
AI · Change · Oct 22
Blend checked against the label
Varietal, vintage and AVA all pass
Cellar · Change · Oct 22
Racked and blended into T-20
5,000 gal from 89 barrels
Cellar · Change · Dec 4, last year
Barreled down after ML
89 barrels · 5,310 gal
Cellar · Change · Oct 30, last year
Last press, all ferments dry
5,470 gal from 34.4 t
Crush pad · Change · Sep 24, last year
First weigh tag, Block 4
WT-25-0081 · 4.9 t · 25.0 °Brix
AI features

AI does the paperwork.
A person approves it.

AI drafts distributor quotes and orders, checks dry goods bills, follows up on invoices and answers questions about your data. Nothing posts or sends until someone at the winery approves it.

Distributor quotes

Turns a distributor's emailed request into a quote at your FOB prices, with the margin on each wine.

February program pricingMaya Tolland, Carrow & Finch Wine Co.
Can you send FOB pricing on 60 cases of the Paso Cab and 40 cases of the Sauvignon Blanc for our February program? We'd need them on our floor by Jan 20.Thanks, Maya
Q-0918 · Carrow & FinchValid to Jan 31Drafted by AI
WineCasesFOB / cs
Paso Robles Cabernet
49.1% margin at $91.59 cost
60$180.00
Sauvignon Blanc
54.4% margin at $58.40 cost
40$128.00

Order intake

Turns emailed distributor POs into orders, checked against allocations and case goods in bond.

SO-4471 · Lone MesaFrom emailed PO LM-20931Drafted by AI
WinePaso Cab Sauv
Qty120 cs
ShipNov 24, from bond
Lone Mesa's Cab allocation is 96 cases. The order is drafted at 96; the other 24 wait for your approval.

Bill capture and 3-way match

Checks glass, cork, capsule and label bills against the PO and what you received.

Bill B-2290Valle Glass Supply · PO-1871Matched by AI
POReceivedBill
Glass (cs of 12)2,1002,1002,100
Price / cs$13.20—$13.56
$0.36 a case over the PO, $756.00 in total. Valle quoted $13.20 for this year's bottlings.

Collections and billbacks

Reads distributors' replies to payment reminders and matches deductions to your programs.

INV-8812 · Harbor State$14,400 · 18 days lateRead by AI
Nov 6 · Reminder sentYour invoice is 14 days past due.
Nov 9 · Distributor replied"Paying $13,920 on Nov 12, less the October depletion allowance."
Read by AI$480 matches program DA-26-10, $6 a case on 80 cases. Reminders paused until Nov 12.

Ask your data

Ask about lots, depletions or margins. Every answer links to the records behind it.

Which distributors are sitting on the most of our wine?
Harbor State (WA)38% depleted214 cs
Carrow & Finch (OR)61% depleted96 cs
Lone Mesa (TX)72% depleted58 cs
Cases shipped Aug 1 – Oct 31, less the depletions each distributor reported
Built around how you make wine

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can topping with last year's wine update the lot's vintage percentage?"Built in 2 weeks
"Can grower payments include the Brix bonus in each contract?"Built in 2 weeks
"Can distributors' monthly depletion reports load in automatically?"Built in 3 weeks
"Can the bottling run print case labels with the lot and the bottling date?"Built in 1 week
Winery software

Built for wineries that make, bottle and distribute wine

Weigh tags · this harvest
Crush pad scale · last tags of the season
641.8 t in
TagPickedBlockVarietyTons°BrixLot and tank
WT-26-0156Nov 3Block 9Petite Sirah4.626.126PS-B9T-22
WT-26-0157Nov 3Block 9Petite Sirah3.825.926PS-B9T-22
WT-26-0158Nov 4Alder FlatContract · $2,650/tPetit Verdot2.425.426PV-AFT-16
WT-26-0159Nov 5Block 6Cabernet Sauvignon4.724.826CS-B6T-15
WT-26-0160Nov 5Block 6Cabernet Sauvignon4.424.626CS-B6T-15
Tons in641.8 t98% of the 655 t estimate
Weigh tags160Every one tied to a lot
Grower payments$61,4803 contracts, due Dec 1

Every weigh tag tied to its block and lot

Weigh tags come in from the crush pad scale with tons and Brix, tied to the estate block or grower contract, the new lot and its tank. Grower payments follow the contract.

  • Tons and Brix by block and by grower
  • Crop estimates against tons in
  • Grower payments from the contract price
Blend · 25CS-PR into Tank T-20
Paso Robles Cabernet Sauvignon · last year's vintage · blended Oct 22
Label checks passed
Source lot%GalVintageBlock
25CS-B4 · Cabernet Sauvignon42.0%2,100Last yearBlock 4
25CS-B6 · Cabernet Sauvignon40.0%2,000Last yearBlock 6
25ME-B2 · Merlot11.0%550Last yearBlock 2
25PV-AF · Petit Verdot6.0%300Last yearAlder Flat
24CS-B4 · Cabernet Sauvignon1.0%50Year beforeToppingBlock 4
Tank T-20100%5,000
Label also saysContains sulfites
Cabernet Sauvignon83.0%Varietal: min 75%
Last year's vintage99.0%With an AVA: min 95%
Paso Robles AVA100%AVA: min 85%

Blends that keep the composition straight

Every move, blend and topping carries the composition with it: variety, vintage, appellation and block. The blend is checked against the label before it goes to tank.

  • Composition back to the source lot and block
  • Topping wine counted in the vintage
  • Varietal, vintage and AVA checks
Work orderCellar · Tank T-14Marco R.MR
Cellar crew · in at 6:30 AMWO-334126CS-B4 · SO2 after ML · 2,350 gal
Elapsed0:18Steps done2 / 4
Lot KM-2611 · Potassium metabisulfiteOpened Oct 2 · good for 12 months · scanned
Scale618.4 g
Work order target · 40 ppm618 g ± 5In range
ML dryDip T-14Add KMBSMix and sampleAdditives that aren't on this work order, or are out of date, can't be scanned in.Confirm addition

Cellar work orders on a tablet

The cellar crew signs in, sees the day's work orders and scans each additive lot. Amounts come from the lab result and the volume in the tank.

  • Additions, rackings, topping and pump-overs
  • Lab results and volumes on every step
  • Additive lots kept on the lot history
TTB 5120.17 · October
Report of wine premises operations · wine not over 16% · gallons
Draft · due Nov 15
LineBulkBottled
On hand, Oct 161,24038,420
Produced by fermentation+41,860—
Bottled−9,612+9,612
Removed taxpaid—−7,986
Losses and breakage−1,148−14
On hand, Oct 3192,34040,032
Book vs. dips14 gal offExplained by tank and barrel
Built from418 recordsWork orders, bottlings, shipments
Removed taxpaid3,359 csTo distributors and direct
Every gallon traced to a recordExplain the lossesReview draft

Your TTB report drafted from the cellar records

Bulk and bottled gallons, losses and taxpaid removals add up from the work orders, bottlings and shipments, so the monthly report and the figures your excise return asks for are a review, not a rebuild.

  • Bonded and taxpaid case goods
  • Excise figures by tax class, small-producer credit included
  • Losses explained by lot and vessel
Included

Everything a winery needs, included

One system, no add-on modules to buy.

Sell

  • Distributor orders and allocations
  • FOB price lists and programs
  • Shipping from bond, removed taxpaid
  • Invoices, billbacks and payments
  • Distributor depletion reports
  • Wine club and direct orders, removed taxpaid

Make

  • Harvest intake and weigh tags
  • Lots with composition by variety, vintage and block
  • Cellar work orders on a tablet
  • Tanks and barrels
  • Blends, lab panels and bottling runs

Buy and stock

  • Grape contracts and grower payments
  • Dry goods POs
  • Winery inventory: bulk wine and case goods, bonded and taxpaid
  • Lot tracing from weigh tag to case
  • Barcode scanning

Money and data

  • TTB report drafts
  • QuickBooks and Xero sync
  • Lot costing, reports and Ask your data
Pricing

How pricing works

How pricing works

One monthly fee plus a one‑time setup, quoted after we've seen how you work.

  • Unlimited users, including the plant floor
  • Hosting, data migration, AI features and support included
  • Changes included, not billed as change orders
Get a demo
Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
1,000+products built
10M+users
$1B+in transactions
Get started

Get a demo built for your winery

Tell us how you bring in fruit, make, bottle and sell your wine.After the call, we'll build a demo set up around it.

Get a demo