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Apparel ERP that fits the way you work

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Hollis Apparel
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AI review4
Sales
Wholesale orders
Line sheets
Invoices
Chargebacks
Product
Styles
Tech packs
Samples
Production
Production POs
WIP tracker
Factories
Buying
Fabric and trims
Landed cost
Factory invoices
Inventory
Available to sell
Allocations
Receiving
Contacts
Reports
Settings
Production manager
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Production / Production POs
PO-2417In productionSpringEx-factory Nov 27
Units840
TermsCMT · FOB Porto
In DCDec 18
Critical path9
Size breakdown
BOM
Samples
Inspection
Files
Cost
Size breakdownSMLXLXXLUnitsSewn
Tobacco4812014410860480312
Olive36901088145360214
MilestonePlannedActualUnitsStatus
Lab dips approved
Aug 21Aug 20—Done
PP sample approved
Oct 16Oct 19—Done
Fabric and trims in-house
Shell 2,012 yd · lining 948 yd · trims 840 sets
Oct 20Oct 21—Done
Cutting
Oct 27Oct 27840Done
TOP sample approved
Nov 7Nov 9—Done
Sewing
2 lines · 5 seconds so far
Nov 17—526In progress
Finishing and packing
Nov 21——Not started
Final inspectionQC sign-off
Norte QC · AQL 2.5 major, 4.0 minor
Nov 24——Not started
Ex-factory
Nov 27——Not started
Timeline
Add a note… type @ to mention
AllNotesChangesEmailsAI
AI · Email · Nov 10, 9:15 AM
Read the factory's WIP report: 526 of 840 sewn, 5 seconds
Technical designer · Change · Nov 9, 4:20 PM
TOP sample approved, size L Olive, measurements in tolerance
Production manager · Email · Nov 6, 2:30 PM
Final inspection booked with Norte QC for Nov 24
Production manager · Change · Oct 27, 5:10 PM
Cutting complete: 840 cut, sewing started on 2 lines
One production PO, end to end

Every production PO in one place,
from buy to landed cost

Where this lives today
  • Costing spreadsheet
  • WIP spreadsheet
  • Tech pack PDFs
  • Emails with the factory
  • Retailer EDI portals
  • QuickBooks
Production / Production POs
PO-2352ClosedLanded cost locked Jul 20
More ▾
Units840 ordered, 828 received
FactoryRibeira Confeções
SeasonFall
Critical path9
Size breakdown
BOM
Samples
Inspection
Files
Cost
Landed cost$67,611.18est $67,394.00
Margin at wholesale46.3%est 47.2%
Landed cost per unit$81.66est $80.23
Seconds12 units8 needle marks · 4 open seams
Over by $217.18, mostly a peak-season freight surcharge. The 12 seconds add $1.17 a unit; a $464.88 fabric claim went to Ribeira.
EstimatedActualVariance $Qty est / actual
Fabric
Waxed cotton shell $13.80/yd · cotton poplin lining $5.20/yd
$32,540.00$32,695.20+$155.202,950 / 2,960 yd
Trims and labels
Corozo buttons, woven labels, hangtags
$3,444.00$3,486.00+$42.00840 / 840 sets
CMT
Ribeira Confeções · $24.00 a unit, paid on units received
$20,160.00$19,872.00−$288.00840 / 828
Duty
15% on the factory invoice plus the fabric and trims you supplied
$8,420.00$8,407.98−$12.02—
Freight and other charges
Ocean LCL Porto to Newark, customs broker, Norte QC, drayage
$2,830.00$3,150.00+$320.00—
Total$67,394.00$67,611.18+$217.18—
Margin at the $152.00 Fall wholesale price. Estimate spread over 840 units, actual over 828 received. Variance = actual − estimated.
Timeline
AllNotesChangesEmailsAI
Shipping · Change · Aug 3
612 shipped on 14 wholesale orders
Inside each start–cancel window
Production manager · Change · Jul 20
PO closed, landed cost locked
$67,611 actual vs $67,394 est
Receiving · Change · Jul 16
71 cartons received at the DC
828 units, scanned against the packing list
AI · Change · Jul 14
Freight and duty invoices matched
Read from the forwarder and broker
Production manager · Change · Jun 26
Ex-factory: 828 units in 71 cartons
12 seconds held at the factory
Norte QC · Change · Jun 23
Final inspection passed
AQL 2.5 / 4.0: 80 checked, 2 major, 4 minor
Technical designer · Change · Jun 8
TOP sample approved
Size L Olive, measurements in tolerance
Production manager · Change · May 20
Fabric and trims in-house at the factory
2,012 yd shell, 948 yd lining, 840 trim sets
Technical designer · Change · May 15
PP sample approved
Size M Tobacco, 2 fit comments closed
Production manager · Email · Apr 4
Fabric POs sent to Corran Mills
Shell 2,000 yd (800 yd a color minimum), lining 950 yd
Production manager · Email · Apr 3
PO-2352 sent to Ribeira Confeções
Size breakdown and tech pack v3 attached
AI · Change · Apr 1
Buy drafted from preseason orders
612 on 14 wholesale orders, 228 for e-commerce
Designer · Change · Mar 19
Lab dips approved
Tobacco and Olive waxed cotton, Corran Mills
AI features

AI does the office paperwork.
A person approves it.

AI drafts wholesale orders from buyer emails, turns retailer POs into orders, checks factory and freight invoices and follows up on payments. Nothing posts or sends until someone in the office approves it.

Wholesale order drafting

Turns a buyer's email into a draft wholesale order, with the size run and this season's prices.

Spring order: chore coatsJonah Reyes, Fieldhouse Goods
Same size run as last fall. Can we get 24 chore coats in Tobacco and 12 in Olive for spring? We need them by Feb 1 at the latest.Thanks, Jonah
SO-4482 · Fieldhouse GoodsStart Jan 15 · Cancel Feb 1Drafted by AI
StyleUnitsWholesale
HM-2140 · Tobacco
Size run 3/6/8/5/2
24$158.00
HM-2140 · Olive
Size run 2/3/4/2/1
12$158.00

Order intake

Turns retailer POs that arrive as PDFs, emails or portal downloads into orders matched to your styles, colors and sizes.

SO-4479 · Calder & FinchFrom emailed PDF PO CF-558210Drafted by AI
StyleHM-2140 · Olive
Units96, sizes S–XXL
Start / cancelJan 15 / Feb 5
The PO prices HM-2140 at $152, last season's price. Spring wholesale is $158.

Invoice capture and 3-way match

Checks factory, mill and freight invoices against the PO and the cartons you received.

Factory invoice HL-2208Hoa Lam Garment · FOB, PO-2403Matched by AI
POReceivedInvoice
Units1,2001,1881,200
Amount$22,800—$22,800
Billed for 1,200 units, but 1,188 were scanned in at the DC. 12 are short against the packing list.

Collections

Reads replies to payment reminders on accounts you don't factor, then pauses them or follows up.

INV-6021 · Marlow & Co.$20,064 · 22 days late · not factoredRead by AI
Nov 6 · Reminder sentYour invoice is 18 days past due.
Nov 7 · Customer replied"Paying Nov 20, less a $401 chargeback for a late ASN."
Read by AIPromise to pay $19,663 Nov 20. Chargeback sent for review with the ASN record.

Ask your data

Ask about styles, factories or margins. Every answer links to the records behind it.

Which styles had the most seconds this year?
HW-2205Work pant2.9%
HW-2190Carpenter2.1%
HM-2140Chore coat1.4%
Seconds as a share of units received, on 23 POs closed this year
Built around how your brand runs

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can orders wait for the factor's credit approval before they ship?"Built in 2 weeks
"Can we see open-to-buy by category before we place POs?"Built in 3 weeks
"Can each retailer's routing guide rules show on their orders?"Built in 2 weeks
"Can GS1-128 carton labels print in each retailer's layout?"Built in 3 weeks
Apparel ERP software

Built for the way apparel brands work

Hollis ApparelHM-2140 waxed chore coat · cost sheet v4
Spring · 840 units at Ribeira Confeções
Approved
CostBasisPer unit840 units
FabricShell 2.38 yd at $13.80, lining 1.13 yd at $5.20$38.74$32,540
Trims and labels11 items from the BOM$4.10$3,444
CMTRibeira Confeções$24.00$20,160
Duty15% (EU) on CMT and your materials$10.02$8,420
Freight and otherLCL to Newark at peak rates, broker, QC$3.75$3,150
Landed cost$80.61Target $82.00WholesaleSelected$158.0049.0% marginMSRP$348.0076.8% margin
Freight raised from the Fall run's actual, which carried a peak-season surcharge.

Garment costing, from BOM to landed cost

Cost every style from its BOM: fabric, trims, CMT, duty and freight. See the margin at wholesale and MSRP before you place the PO.

  • Fabric consumption and trims from the BOM
  • Freight and duty added for the landed cost
  • The approved cost sheet carries into the production PO
Hollis ApparelWIP trackerTue, Nov 10All factories▼Ex-factory▼
Sample roomIn-house · Brooklyn2
S-0931 · Fit 2Nov 12HW-3402 · size MSewingAV
S-0934 · ProtoNov 19HW-3418 · size M
Ribeira ConfeçõesPortugal · outerwear3
PO-2411 · FinalNov 12HM-2160 · 600 unitsInspectingIS
PO-2417 · SewingNov 27HM-2140 · 840 unitsOn track
PO-2421 · PPDec 4HW-3310 · 520 units9 days behind
Hoa Lam GarmentVietnam · bottoms2
PO-2419 · CuttingDec 11HW-2205 · 960 units2 days behind
PO-2425 · FabricJan 8HM-1180 · 1,200 units5 days behind
In transitTo the Newark DC2
PO-2412 · ETANov 14HW-2190 · at port
PO-2409 · ETANov 21HM-1120 · at sea

Your WIP report, live

Every production PO and sample by factory, with the milestone each is on. POs behind their critical path are flagged.

  • A column per factory, plus your sample room
  • POs behind their critical path are flagged
  • Shipments show until they reach your DC
Hollis ApparelFinal inspectionInês S.IS
Norte QC · started 9:10 AM at Ribeira ConfeçõesPO-2411 · FinalHM-2160 field jacket · 600 unitsAQL 2.5 / 4.0 · level IIEx-factory Nov 12
Elapsed1:42Pieces checked52 / 80
Carton 19 of 50 · Tobacco LPicked at random · scanned
Defects so far, major / minor
2 / 3
Accept up to, major / minor
5 / 7Passing
MeasurementsWorkmanshipShadeLabelsPackingLog defect

AQL final inspections at the factory

Your inspector, in-house or from an inspection agency, records the AQL inspection at the factory: pieces checked, major and minor defects. A failed inspection stops the shipment until the goods are reworked and re-inspected.

  • Sample size and limits from the AQL table
  • Defects logged by type, with photos
  • Cartons scanned as they're pulled
Hollis ApparelPO-2352 · Landed cost
HM-2140 chore coat · Fall · 828 received · locked Jul 20
Closed
Landed cost$67,611$217 over estimateMargin46.3%at $152 wholesalePer unit$81.66est $80.23 · 12 seconds
CostEst.ActualEstimatedActualVar.
Fabric and trimsShell, lining, trims · 2,960 yd$35,984$36,181+$197
CMTPaid on 828 received$20,160$19,872−$288
Duty15% on CMT, fabric and trims$8,420$8,408−$12
Freight and otherLCL with peak surcharge, broker, QC$2,830$3,150+$320
Total$67,394$67,611+$217

Landed cost by PO

Every production PO shows estimated vs actual for fabric, trims, CMT, duty and freight, so you know each style's real margin.

  • Freight and duty invoices spread across the PO
  • Seconds and short shipments costed
  • Landed cost per unit and margin at wholesale
Included

Everything an apparel brand needs, all included

One system, no add-on modules to buy.

Sell

  • Wholesale orders with size runs and start–cancel dates
  • Line sheets and showroom orders
  • Retailer EDI: POs, ASNs and invoices
  • Invoices, payments and chargebacks
  • Factoring: credit approvals and assignments
  • Pick tickets, routing guides and GS1-128 carton labels
  • Shopify sync for e-commerce stock

Develop and make

  • Styles with size and color matrices (SKUs and UPCs)
  • Tech packs and BOMs
  • Proto, fit, PP and TOP samples with comments
  • Lab dips and strike-offs
  • Production POs with size breakdowns and critical path
  • WIP tracker by factory
  • Final inspections (AQL)

Buy and stock

  • Fabric and trim POs to mills, with minimums, allocated to POs
  • Allocations and available to sell (ATS)
  • Landed cost (FOB or CMT, freight, duty)
  • Receiving by carton against the packing list
  • Stock by style, color and size, with barcode scanning
  • Preseason buys and replenishment

Money and data

  • QuickBooks and Xero sync
  • Reports and Ask your data
Pricing

How pricing works

How pricing works

One monthly fee plus a one-time setup, quoted after we've seen how you work.

  • Unlimited users, including your factories, agents and sales reps
  • Hosting, data migration, AI features and support included
  • Changes included, not billed as change orders
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Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
1,000+products built
10M+users
$1B+in transactions
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Tell us how your brand works.After the call, we'll build a demo set up around it.

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