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Distribution ERP that fits the way you work

Distribution ERP for wholesale distributors: pricing, purchasing, multi-warehouse stock, picking and margins in one system, for one monthly fee.

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Free data migrationUnlimited usersCustom features included
Northgate Supply
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AI review4
Sales
Quotes
Orders
Invoices
Payments
Buying
Reorder suggestions
Purchase orders
Bills
Warehouse
Items
Stock
Pick and ship
Receiving
Counts
Contacts
Reports
Settings
Owner
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Ask AI
HomeTuesday, Nov 10
Sales · October$1,152,300+3.8% vs Sep $1,110,100
Gross margin · October23.6%−0.5 pts vs Sep 24.1%
Overdue invoices$18,6406 invoices
Backorders21 ready · 1 waiting on PO
AI drafts to review4
Monthly sales · last 12 monthsTotal $12,924,300Sales report
$500k
$1M
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
$1.15M
Oct
Open backordersView all
OrderItemCustomerQtyStatus
SO-40817SF-1880-18 · Stretch film 18 in, 80 gaBayline Foods12 csPO-7731 received today · ready to pick
SO-40862GLV-VN-L · Vinyl gloves, LLakeshore Schools25 csWaiting on PO-7744 · due Nov 13
Below reorder point · Main warehousePinned reportDraft POs
ItemDescriptionVendorOn handOn orderMin / maxSuggested buy
NG-GLV-NM-MNitrile gloves, food-safe, M (10 × 100)Ardent Glove Co.38 cs060 / 180142 cs
TWL-RL-800Roll towels, 8 in × 800 ftTamarack Paper15 cs40 cs60 / 15095 cs
SAN-QT-4Quat sanitizer, 4 × 1 galClearwell Chemical18 cs030 / 9072 cs
LIN-3858-XHCan liners 38 × 58, 1.5 milPellham Plastics22 cs040 / 12098 cs
TAPE-2110Carton tape, 2 in × 110 ydBindmark Tape9 cs020 / 6051 cs
Industries we support
Auto partsBuilding materialsFoodservicePromotional productsBeverageMedical supplyIndustrial & MROElectrical
One order, end to end

Every order in one place,
from quote to cash

Where this lives today
  • Spreadsheets
  • Email inbox
  • QuickBooks
  • Paper pick tickets
  • Vendor price sheets
  • Carrier websites
Sales / Orders
SO-40817Shipped · invoicedMargin as of Nov 10
More ▾
Customer POBLF-22914
QuoteQ-2291
Sales repTom Reyes
TermsNet 30
Lines5
Shipments2
Invoices2
Files
Margin
Revenue$9,216.00204 cs on 2 invoices
Gross margin22.8%22.0% before rebate
Fill rate94%192 of 204 cs on first truck
Open AR$9,216.00Due Dec 4 and Dec 10
22.8% after the glove rebate. 12 cs of stretch film shipped 6 days late from PO-7731; Corvane credited its $90 overbilling, so film cost stayed at $42.60 a case.
RevenueCostMargin $Margin %
Items · 5 lines, 204 cs$9,216.00$7,189.20$2,026.8022.0%
Nitrile gloves, food-safe, L · 40 cs × $58.40$2,336.00$1,848.00$488.0020.9%
Can liners 40 × 48, 1.5 mil · 60 cs × $31.75$1,905.00$1,446.00$459.0024.1%
Stretch film 18 in, 80 ga · 30 cs × $54.90$1,647.00$1,278.00$369.0022.4%
Quat sanitizer, 4 × 1 gal · 24 cs × $62.00$1,488.00$1,147.20$340.8022.9%
Multifold towels, 16 × 250 · 50 cs × $36.80$1,840.00$1,470.00$370.0020.1%
Vendor rebate accrued · Ardent Glove Co., 4% of glove cost
—−$73.92+$73.92—
Total$9,216.00$7,115.28$2,100.7222.8%
Cost is average cost at the time each line shipped. Delivered on our own truck, route 3, so no freight is charged.
Timeline
AllNotesChangesEmailsAI
Shipping · Change · Nov 10
Backorder shipped on SH-40817-2
12 cs stretch film · INV-58290
Receiving · Change · Nov 10
PO-7731 received, 12 cs allocated
60 cs from Corvane Films
Shipping · Change · Nov 4
192 cs shipped on SH-40817-1
Signed delivery receipt attached
Warehouse · Change · Nov 4
All 5 lines picked and scanned
Stretch film short 12 cs, backordered
Controller · Change · Nov 3
Credit check passed
$38,400 open of $75,000 limit
AI · Change · Nov 3
Created from emailed PO BLF-22914
AI-drafted, approved by Tom Reyes
AI · Email · Oct 28
Quote Q-2291 sent
AI-drafted from Renee Paulsen's email
AI features

AI does the paperwork.
A person approves it.

AI drafts quotes and orders, checks vendor bills, follows up on payments and answers questions about your data. Nothing posts or sends until someone on your team approves it.

Quote drafting

Turns an emailed request into a ready quote, priced from the customer's contract and your current cost.

Quote: sanitizer and stretch filmRenee Paulsen, Bayline Foods
Can you quote 24 cases of quat sanitizer (the 4 × 1 gal) and 30 cases of 18" stretch film, 80 gauge? We'd like both on our standing order from November.Thanks, Renee
Q-2291 · Bayline FoodsValid to Nov 30Drafted by AI
ItemCasesPrice / cs
SAN-QT-4
Quat sanitizer · 22.9% margin
24$62.00
SF-1880-18
Stretch film · 22.4% margin
30$54.90

Order intake

Turns emailed, EDI and portal orders into sales orders, with prices and stock checked.

SO-40817 · Bayline FoodsFrom emailed PO BLF-22914Drafted by AI
Lines5 items · 204 cs
Total$9,216.00
ShipNov 4 · route 3
Only 18 of 30 cs of stretch film in stock. Backorder 12 on PO-7731, due Nov 10.

Bill capture and 3-way match

Checks vendor bills against the PO, what you received and the vendor's price list.

Bill B-5562Corvane Films · PO-7731Matched by AI
POReceivedBill
Qty60 cs60 cs60 cs
Cost / cs$42.60—$44.10
$1.50 a case over the PO, $90 in total. Their price list has $42.60 until Jan 1.

Collections

Reads replies to payment reminders, then pauses them or follows up.

INV-57946 · Corley Group$6,284.50 · 10 days lateRead by AI
Nov 9 · Reminder sentYour invoice is 10 days past due.
Nov 10 · Customer replied"AP needs the signed delivery receipt."
Read by AIProof of delivery needed. Reply drafted with the signed receipt.

Ask your data

Ask about sales, margins or stock. Every answer links to the records behind it.

Which customers fell furthest below our 21% margin floor in October?
Corley Group14.2%−$1,840
Lakeshore Schools16.8%−$1,120
Pine Hollow Bakery18.5%−$480
Margin lost vs. the floor on October invoices
Built around how you run

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can orders under $250 add a delivery fee automatically?"Janitorial supply distributorBuilt in 1 week
"Can each ship-to location have its own order guide?"Foodservice distributorBuilt in 2 weeks
"Can drivers capture a signature and photo at drop-off?"Beverage distributorBuilt in 3 weeks
"Can returns after 30 days add a restocking fee?"Industrial supply distributorBuilt in 2 weeks
Distributor software

Built for the way distributors work

SF-1880-18 · Bayline Foods
Stretch film 18 in × 1,500 ft, 80 ga · case of 4 rolls
Contract price
Price sourceApplies toPrice / csMargin
List priceCurrent catalog$64.5034.0%
Price level BFood processors$58.1026.7%
Contract BLF-26AppliesBayline, from quote Q-2291$54.9022.4%
Average costMain warehouse$42.60—
Contract quantity breaks
1–9 cs$57.2025.5% margin10–29 cs$56.1024.1% margin30+ cs$54.9022.4% margin
Sold by the roll, case of 4 or pallet of 50 cs · order minimum 2 cs

Every customer gets their own price, every time

Price levels, contract prices, quantity breaks and order minimums apply on every quote and order, and the margin shows before anything goes out.

  • Contracts and promotions with end dates
  • Sell by the each, case or pallet
  • Margin floors flag prices that are too low
Reorder suggestions · Main warehouse
5 items below reorder point · 4 of 5 vendors shown
Nov 10
ItemOn handOn order30-day useMin / maxBuyCost / cs
Ardent Glove Co. · lead time 8 days · PO min $2,500$6,560.40
NG-GLV-NM-M Nitrile gloves, M3809660 / 180142 cs$46.20
Tamarack Paper · lead time 6 days · new prices Nov 1$3,695.50
TWL-RL-800 Roll towels154014060 / 15095 cs$38.90
Clearwell Chemical · lead time 5 days · drop ships$3,441.60
SAN-QT-4 Quat sanitizer1804130 / 9072 cs$47.80
Pellham Plastics · lead time 10 days · free freight over $2,500$2,685.20
LIN-3858-XH Can liners2206440 / 12098 cs$27.40
4 draft POs · $16,382.70Create 4 POs

Know what to buy before you run out

Reorder points, min/max and vendor lead times turn into suggested purchase orders, grouped by vendor and priced from their price lists.

  • Min/max and reorder points per warehouse
  • Drop ships and special orders on the same PO
  • Receive against the PO, with landed cost
WarehouseMain · handheld 3Marco D.MD
Started 7:12 AM · Wed, Nov 4PL-40817SO-40817 · Bayline Foods · route 3
Lines picked2 / 5Cases picked100 / 204
Lot CW-1187 · expires in 11 monthsOldest lot in this bin · scanned
Pick fromBin B-07-03SAN-QT-4 · Quat sanitizer, 4 × 1 gal
Picked (of 24 cs)
−24+
Short pickDamagedWrong itemNext: SF-1880-18 · bin C-02-01 · 30 csOnly 18 cs in binConfirm line

Pick, pack and ship from a scanner

Pickers work the pick list bin by bin on a handheld or tablet and scan every item and lot. Short picks become backorders, and the rest ships.

  • Lots and expiry picked oldest first
  • Scan to receive, count and transfer
  • Carrier labels or your own delivery routes
Margin by customer · October
All warehouses · margin floor 21% · lowest first
Gross margin23.6%on $1,152,300 salesInventory turns6.8last 12 monthsDead stock$41,200no sale in 180+ days
CustomerRepSalesMarginvs. 21% floor
Corley GroupTom Reyes$27,06014.2%−$1,840
Lakeshore SchoolsAna Moss$26,67016.8%−$1,120
Pine Hollow BakeryTom Reyes$19,20018.5%−$480
Bayline FoodsTom Reyes$41,38023.4%+$993
Harbor Point HotelsAna Moss$33,41024.8%+$1,270

See which customers and items make money

Margin by customer, item and rep from real costs, after vendor rebates. Inventory turns and dead stock show where your cash is sitting.

  • Margin floors by customer and price level
  • Vendor rebates and chargebacks tracked
  • Turns and dead stock by warehouse
Included

Everything a distributor needs, all included

One system, no add-on modules to buy.

Sell

  • Quotes and customer pricing
  • Orders, backorders and drop ships
  • EDI and emailed purchase orders
  • B2B ordering portal
  • Invoices, credit limits and payments

Buy

  • Purchasing and min/max
  • Receiving and landed cost
  • Vendor bills and 3-way match
  • Rebates and chargebacks

Warehouse

  • Multiple warehouses and bins
  • Lots, serials and expiry
  • Barcode scanning and cycle counts
  • Pick, pack and ship on a scanner
  • Carriers, routes and transfers

Money and data

  • QuickBooks and Xero sync
  • Margin reports and Ask your data
Industries

Built for your industry

Pricing

How pricing works

How pricing works

One monthly fee plus a one‑time setup, quoted after we've seen how you work.

  • Unlimited users, including the warehouse
  • Hosting, data migration, AI features and support included
  • Changes included, not billed as change orders
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Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
1,000+products built
10M+users
$1B+in transactions
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